AI Project Coordinator – "Jordan"

Projects stall in the gaps between meetings. Jordan turns talk into tasks, keeps status honest, and surfaces risks early – so milestones land predictably and stakeholders stay informed.

Jordan’s Promise

“I translate plans into motion and make progress visible – every week, without fail.”

What Jordan Actually Does (Day-to-Day)

Jordan captures decisions and actions in real time, maintains status pages people actually read, and nudges owners before deadlines slip.H e turns meeting talk into minutes with owners and due dates, updates RAID items, and posts status snapshots to Slack / Teams people actually read. He also flags scope creep and dependency risks early with @mentions and suggested mitigations so nothing slips past the cadence.

Why Leaders Pick Jordan

Jordan reduces admin, maintains cadence, and prevents surprises by calling out dependencies and blockers before they snowball.

How the Role is Composed

Minutes & ActionsRisk RadarDependency MapperHandover Scribe

Weekly Rhythm

Plan

Capture

Track

Surface risks

Report

Handover

Guardrails

Links to system-of-record

Versioned updates

Decision logs maintained

Escalates scope churn

PM approves external status

What to Measure

On-time delivery of milestones

Action closure rate

Risk response time

Status cadence compliance

Carry-over between sprints

Where Jordan Fits

Partners with PMs, tech leads, and workstream owners, integrating with the delivery tools you already use.

Recommended Next Step

Pilot 2–4 weeks with minutes, status, RAID, and a release handover; then harden the rituals that work.

Recommended Stack (Start Lean, Expand Later)

One backlog / board, one notes repo, one status page.

Example tools:
• Backlog: Jira / Asana / Trello
• Notes: Confluence / Notion / Docs
• Mapping: Miro / Lucid
• Status: Slack / Teams channels

Is Jordan a Good Match for Your Team?

If updates are late and blockers are discovered too late, Jordan brings discipline and calm. Start with one critical workstream and scale.