AI Executive Assistant – "Ava"
Leaders move fastest when their time and context are protected. Ava guards the calendar, prepares meetings with crisp one-page briefs, captures decisions and actions, and keeps follow-through on track – without adding new tools or friction.
Ava’s Promise
“Tell me your priorities and constraints, and I’ll make your calendar – and your commitments – work for you.”
What Ava Actually Does (Day-to-Day)
Ava defends focus blocks, builds brief packets before each key meeting, captures decisions and action items in real time, and chases follow-ups across vendors and stakeholders. The role protects focus by enforcing time-boxing and escalation rules for conflicts.
Why Leaders Pick Ava
Ava eliminates scheduling ping-pong, raises meeting quality, and ensures next steps don’t fall through the cracks. Confidentiality and approvals are built in. Leaders retain all approvals and can tune preferences so coordination feels personal, not robotic.
How the Role is Composed
Each sub-agent operates with clear approval rules.
Weekly Rhythm
Guardrails
What to Measure
Where Ava Fits
Supports founders / C-suite, chiefs of staff, and senior leaders inside existing calendars, email, chat, and docs. Ava works within your current tools and workflows, requiring no new platforms or major process changes.
Recommended Next Step
Pilot 2-4 weeks with briefs + notes + action logs; track time saved, closure rate, and meeting quality.
Recommended Stack (Start Lean, Expand Later)
One calendar, one notes workspace, one action tracker, and your existing comms.
Example tools:
• Google Workspace / Microsoft 365
• Notion / Confluence / Docs
• Asana / Jira / Todoist
• Slack / Teams
• Travel / vendor portals
Is Ava a Good Match for Your Team?
If coordination overhead is burning leadership time, Ava adds leverage quickly. Start with one exec, then scale to a pod once patterns stabilize.